Photography Prep for a Destination Wedding | Jasmine Star

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Photography Prep for a Destination Wedding

April 7, 2016 - FAQ, Gear, Photography

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I’ve said it thousand times before: I love making lists. There’s no greater feeling than scratching some task off and feeling like you could give the Old Spice guy a run for his money. Then there’s JD. Who hates lists with equal proportion to root canals. I keep everything in this safe, he says as he taps the side of his head, his temple to be exact. And this? Drives. Me. Crazy.

We learned early on that we function and think differently. In light of this, we clearly separate what we’re each responsible for as a way to avoid mistakes, mishaps, or missteps. Or attitude. I’m Puerto Rican…I specialize in attitude.

JD is entirely responsible for preparing the bags, so I thought I’d give a breakdown of what pre-wedding prep looks like for us as we travel for out-of-town weddings.  We’re headed to Cabo San Lucas, Mexico for a wedding next week, so I want to share insight into our prep and packing process.  I’m not sure if this will help anyone, but when I first started out, I wished I had some sort of barometer to gauge if I was doing things wrong. Well, 10 years later I can’t guarantee it’s right, but it’s not wrong. So let’s get this fiesta started.

Day Before We Depart
* JD cleans lenses and cameras, reformats all CF cards, charges camera/video lights batteries. He counts the CF cards to make sure we take plenty and put new batteries in our flashes and Pocketwizards.
* JD lays everything on the office floor so I can double check our gear before he packs the bag.

* JD packs the camera bag, along with the off-camera flash setup and all battery charges (along with an electrical converter so we are certain we can use international outlets).
* JD packs the laptop computer with card readers (for the same-day wedding slideshow) and an external hard drive so we can backup the images before returning home.

*JD packs passports and a $100 in small-bill cash (and visas if needed).  He also called our bank and credit card companies to let them know we’ll be making transactions out of the country, so our cards aren’t suspended due to suspicious international activity.
* I pack protein bars and other non-perishable snacks.

Departure Day
* I check my email for any last-minute changes the bride or coordinator might have sent overnight.
* I review the wedding itinerary and ensure I have emergency contact numbers (which I requested in advance), as well as hotel information and transportation information.
* I program all addresses in our phones of where we are scheduled to be.
* I sing a song.
* Before leaving, part of our ritual is to go through a list (a list!! I WIN!!) to ensure we have everything, including backup gear and things we’ll likely never use, but take anyway (like a reflector and photocopies of our passports).

 

From trial and error, this system seems to work very well for us…and maybe it’ll help you just a bit as well. If not, no worries. I’ll simply make a list of ways I can get better!  (I kid, I kid.)

Cabo-44

We don’t check in bags when we travel for weddings, so everything fits into two carry-on suitcases, a backpack filled with camera gear, and my purse.  More than anything, we don’t want to draw attention to ourselves/our gear when we travel internationally, so we’ve learned to cram in everything we need (yes, we take all of our gear for destination weddings), even if it means packing the bare essentials for clothing.

I hope this helps and if you have questions, I’d love to answer them!

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FREE PRODUCTIVITY PLANNER

Life is about to get a whole lot easier.  

Desperate for change, I created a Productivity Planner to help streamline my workflow and I kissed stress goodbye. 

[With cherry flavored chapstick.]  

FREE INSTAGRAM GUIDE

Oh, friend, it's time to start growing your business on Instagram.
  
Sign up to receive a free Instagram marketing guide, helpful tips, and free stock photos you can use for your business.  

It’s basically an Instanote sent to your inbox to help push you toward your social goals and help grow your following.

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You're busy, pulled in lots of directions, and trying to run a business. 

In addition to all this, you know you should be posting on social media, so how do you balance it all? 

I'm dedicated to your success, so download five free stock photos to use online...I hope this empowers you to attract dream customers along the way!

I wouldn’t say we were business nerds but my husband just sent me a Slack message asking me to call him.

If you need me, just follow the trail of empty La Croix cans around my house.

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