“If you need something done, give it to a busy person.” – Unknown
If you’re anything like me, you have a million spinning plates, and a to-do list longer than a Target receipt.
Let’s talk about how I maximize my work day by getting organized from the start.
My team and I use Asana to manage our projects and assign tasks, this way we don’t miss deadlines or constantly have to follow up for status updates.
Last year, I asked the team to assign the time duration they think it should take to complete the task. It looks like this:
Because each task has a time length listed, my executive assistant can maximize how much I can get done in a day.
The tasks are added to my calendar, so I know what, exactly, I should be doing and when. It looks like this:
Now here’s where I need to be very clear: I don’t think this is the “right” way to plan a work day.
This just works for me.
I have a small team, a lot of business opportunities, and quite a bit of responsibilities…I’m in a season of growth, so my work days are packed.
It won’t be like this forever, but—for now—my work time is carefully measured. Why?
- I want to have breakfast, lunch, and dinner with my family.
- I want to workout daily.
- I want to walk to the park with my daughter.
- I want to have coffee with my husband every morning.
- I want to read at night.
I also want to be a CEO. And this time blocking work schedule helps me have the best of both worlds.
Planning this way also empowered me to attend a conference in Vermont, and take JD and Luna with me.
I spent the days working, learning, and networking, but we also had time for building snowmen and making snow angels.
If you’d like to try this approach this week, simply add a time duration to your to-do list and calendar.
You’ll amaze yourself at what you can get done, despite how busy you are.
In a season of growth,
j*
P.S. I shared this video (Why You’re Stuck, and the science to move forward), and the team has gotten such great feedback, so I wanted to share it in case you it puts a pep in your step!
