The Executive Project Manager provides high-level administrative assistance and project management by serving in an executive assistant capacity to the CEO (booking travel, managing calendars, responding to emails, etc.) while also functioning as an integral project manager who understands systems, task assigning and project building to help the entire team work cohesively together.
Part-time executive project manager
You’re wired for growth and love the idea of being part of a fast-growing company.
A cool team that loves helping out and getting involved when we’re needed
Work from anywhere. (Bonus points if you're located in Southern California!)
You know what’s expected and then you’re given the freedom to be effective.
Why would you want this job?
- PROVIDE HANDS-ON SUPPORT with planning and booking creative projects and travel (such as photo shoots, video shoots and speaking events).
- TRACK & UPDATE PROJECTS including but not limited to writing, offering edit notes, and creating tasks and project plans as well as communicating with the team to disseminate information.
- CREATE INSTRUCTIONAL MARKETING CONTENT for our users so knowledge of social media marketing is a MUST!
- OVERSEE ALL WRITTEN, VIDEO AND AUDIO CONTENT PRODUCTION business objectives with a focus across the buyer's journey.
- MANAGE CALENDARS and events for multiple people on the team.
- MANAGE TIMELINES to ensure we stay on track in a given timeline.
- DESIGN, TEST, AND SCALE BEST-IN-CLASS CONTENT INITIATIVES that directly impact nurturing, conversion, and retention across the customer journey.
- MUST BE AVAILABLE TO WORK A MINIMUM OF 4 HOURS PER DAY between the hours of 8am to 6pm PST, five days a week for maximized communication and team collaboration.
What you'll be doing:
- Experience managing administrative social media and video production tasks.
- Experience with Digital and Social Media Marketing.
- 3+ years experience as an executive assistant to a department head or C-team executive.
- Experience working on a remote team.
- An interest in dessert (we love sweets!).
We'd love you to have:
- Top-level organizational skills (you have a million folders you file emails into).
- Extreme attention to detail.
- Previous experience as an executive assistant working directly with a CEO or other C-Suite Executive.
- Prior experience booking travel, managing calendars, and executing other administrative tasks.
- Proficiency preferred in Asana, Slack, G-Mail, etc.
- Respectful of confidential information shared with you and remain gossip-free with the team.
- Excellent Communication Skills - Strong Grammar/Spelling Skills.
- You’re a born GO GETTER – always looking for ways to add value, do better work, improve efficiencies, build others up, and make the world a better place.
- An open mind to feedback and guidance.
- Commitment and adherence to deadlines.
- Adaptability- You are able to be fluid and flexible in fast paced work environment and do not shut down when there is additional stress.
- Humility and Service – You focus on how you can build a vision bigger than the Founder, and your self and you believe there's no job too big or too small.
Skills you'll need:
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To submit the information above to be considered for the position, send an email to jobs@jasminestar.com. Please use this specific subject line: "I'm your next Executive Project Manager"
A) Do you feel your Myers-Briggs test was an accurate reflection of you? (why or why not?)
B) Tell us of a time you had to create a project from scratch. How did you organize it? How did you communicate it to your team? What was difficult? What was easy?
We will not review videos longer than 2 minutes - please upload your video to Youtube and send us the link - it can be unlisted
A cover letter and PDF of your resume
A screenshot of your results from This Myers-Briggs Personality Test
A 2-minute video introduction
In the body of your email, please answer these questions:
A cover letter and PDF of your resume
A screenshot of your results from This Myers-Briggs Personality Test
A 2-minute video introduction
In the body of your email, please answer these questions:
**Please note, all items must be completed and submitted to be considered for this role.**
Application Instructions
